---
title: What is an Electronic Sortable Spreadsheet?
description: If FDA requests traceability records from your organization, it will need to be in the form of an Electronic Sortable Spreadsheet. Learn what one is and view examples.
---

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June 10, 2024

# What is an Electronic Sortable Spreadsheet?

## If FDA requests traceability records from your organization, it will need to be in the form of an Electronic Sortable Spreadsheet. Learn what one is and view examples.

In accordance with the Food Safety Modernization Act (FSMA) § 204(d)(1)(C), the final rule does not prescribe specific technologies for the maintenance of records. Records may be kept as original paper or electronic records or true copies (such as photocopies, pictures, scanned copies, or other accurate reproductions of the original records). Records must be legible and stored to prevent deterioration or loss. Electronic records may include valid, working electronic links to the information required to be maintained under the final rule. 

In certain circumstances when the public health is threatened, FDA may request that information about specific foods and specific date ranges (or traceability lot code ranges) be provided to FDA in an electronic sortable spreadsheet in accordance with § 1.1455(c)(3)(ii), along with any other information needed to understand the information in the spreadsheet. *Source:* [*FDA.gov*](https://www.fda.gov/food/food-safety-modernization-act-fsma/frequently-asked-questions-fsma-food-traceability-rule#TG1) 

[(Article) Learn more about creating an Electronic Sortable Spreadsheet](https://newerapartners.com/insights/fda-has-just-asked-for-an-electronic-sortable-spreadsheet-now-what/) 

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